Managing Users

WordPress makes it easy to invite others to collaborate with you on your site. For a Simple Site, users must have an Active Directory (AD login).

As a site owner, you are the Administrator of your site and can assign access rights to collaborators based on their role.

How To Add An Existing User To Your Site

Existing Users are people who already have an account on the system. Anyone with a UC San Diego AD username can create an account by logging in, but they will not have a role on any site until they are added by an administrator to the site.

  1. Log in as an administrator. (Only administrators can add, edit, or remove users.)
  2. Go to Users > Add New
  3. Type in the person’s Active Directory(AD) email address.
  4. Choose the Role you would like them to have. Review the roles available and only give the person the access needed.
  5. Click Add Existing User
    (If you see an error that the user does not exist, go to “How to Add a New User” below.)

How to Add a New User

If they don’t already have an account (you received a message that the user doesn’t exist):

Option 1 – Have them log in to your site

Have them go to your site and click the Login link at the top of your site. This will create a user account on sites.ucsd.edu, but not assign any roles. Once they have logged in successfully, you can now add them by following the above steps.

Option 2 – Invite them to become a member of your site.

  1. Go to Users > Invite Users
  2. Type in a short Invite Code.
  3. Select the role you want the users to have.
  4. Click Add New Invite Code
  5. Copy the Invite Link and send it to the users you want to add.

The person receiving the email will be prompted to log in with their UCSD Activity Directory account to accept the invitation. They will be added to your site using the role you assigned. Only people with a UCSD AD account can join or use this invitation. You can remove the invitation at any time (we recommend this). Just hover over the Invite link and click Delete.

Managing Users

Once your new site user has accepted your invitation, you will see their name in your list of Users.

  1. Go to Users > All Users
  2. On the Users page, you can manage or remove users from your site.
  3. If you remove users, you can assign any posts they may have authored to someone else. Hover over the user’s username to see the Remove option.

Changing a User’s Role

The administrator of the site can change a user’s role to increase or decrease the capabilities. We will not change a user’s role without the administrator’s permission. If you need help finding the administrator of your site, contact us.

  1. Go to Users > All Users
  2. Check the box next to the user for whom you want to change the role.
  3. Select the desired role from the “Change role to…” drop-down menu above the list of users.
  4. Click the Change button.

Removing a User

If you want to remove a user from your site because they are no longer involved or have left UC San Diego, any administrator can do so by following the steps below.

  1. As an administrator, go to Users > All Users
  2. Find the user you want to remove and hover over their username and select Remove
  3. Click Confirm Removal on the next screen.